Privacy PolicyUBIQ events, s. r. o. — Last updated: 13 July 2026
1. Who we areUBIQ events, s. r. o., with its registered office at Karpatské Námestie 10A, 831 06 Bratislava, Slovak Republic, Company ID No.: 53 647 947, registered in the Commercial Register of the District Court Bratislava I, Section: Sro, File No. 158576/B (“UBIQ”, “we”, “us”), is the controller of your personal data within the meaning of Regulation (EU) 2016/679 (the “GDPR”) and Slovak Act No. 18/2018 Coll. on Personal Data Protection (the “Data Protection Act”).This Privacy Policy applies to the website www.ubiqevents.com (the “Website”), to the conferences, summits, roundtables and other events we organise (“Events”), and to our related business activities.
Contact for privacy matters: e-mail operations@ubiqevents.com phone +421 902 161 667, or by post to our registered office.
2. What personal data we process
Identification data: title, first name, surname, job position, employer/company.
Contact details: e-mail address, phone number, correspondence address.
Business and invoicing data: for sole traders and corporate contacts — company ID number, tax/VAT number, place of business, bank account number (IBAN).
Event registration and attendance data: the Event and ticket type you registered for, attendance records and badge scans, and any dietary or accessibility requirements you choose to share with us (used solely to arrange catering and access at the Event).
Payment data: payment method and transaction reference. Card payments are processed by Stripe; we never receive or store your full card details.
Communications: correspondence with us, survey responses and feedback.
Website usage data: IP address and cookie data (see Section 12).
Photographs and recordings: photographs, video and audio recordings made at our Events (see Section 6).
3. How we collect your personal data
Directly from you — when you register for an Event, purchase a ticket, conclude a contract, complete a form or survey, or otherwise contact us.
From your employer or a colleague — when someone books an Event place on your behalf.
Automatically via the Website — through cookies and similar technologies, subject to your consent (Section 12).
From publicly available professional sources — such as LinkedIn, company websites and public registers, when we identify potential speakers, delegates or business partners for our Events. Where we obtain your data this way, we will inform you of the source and of your rights no later than at our first communication with you, and you may object to further processing at any time.
4. Purposes and legal bases of processingPerformance of a contract (Art. 6(1)(b) GDPR)
Processing your registration, delivering the Event and related services, managing your ticket, invoicing, and handling changes or cancellations. Providing the necessary data is a precondition for concluding the contract; without it we cannot provide the service.
Compliance with legal obligations (Art. 6(1)(c) GDPR)
Accounting, tax and invoicing obligations under Slovak law (e.g. the Act on Accounting, the Tax Code, the Acts on Income Tax and VAT), and providing data to public authorities where the law requires it (e.g. the Office for Personal Data Protection, tax administrator, law enforcement).
Legitimate interests (Art. 6(1)(f) GDPR)Business-to-business marketing: informing our customers and relevant professional contacts about our Events and services. You can object or unsubscribe at any time, free of charge.
Event photography and filming (see Section 6).
Safety and security at Events, protection of property, life and health.
Establishment, exercise and defence of legal claims and prevention of fraud.
Improving our services, including handling complaints and analysing feedback.
Consent (Art. 6(1)(a) GDPR)
Non-essential cookies, newsletters to persons who are not our customers, and sharing your contact details with sponsors or partners (Section 7). You may withdraw consent at any time with effect for the future; withdrawal does not affect the lawfulness of processing before withdrawal.
5. Ticketing and payments
Event registration and ticketing are operated through Ticket Tailor (Zimma Ltd, United Kingdom), which processes registration data on our behalf as our processor.Payments are processed by Stripe (Stripe Payments Europe, Ltd., Ireland, and its affiliates). Stripe acts as an independent controller for the processing of your payment data and applies its own privacy policy, available at stripe.com/privacy. We receive only confirmation of payment and basic transaction data — never your full card number.
6. Photography, filming and recording at Events
We take photographs and make video and audio recordings at our Events to document them and to promote our current and future Events (on the Website, in marketing materials and on our social media channels, e.g. LinkedIn). The legal basis is our legitimate interest in documenting and promoting our Events.We inform attendees about photography and filming in advance via Application. If you prefer not to be featured, you can tell us at the registration desk or notify the photographer at any time, and we will make reasonable efforts to avoid featuring you in close-up shots. You may also object afterwards, in which case we will remove or refrain from further using identifiable images of you in our promotional channels where technically feasible. Please note that incidental appearance in wide crowd shots cannot always be avoided.Speakers, moderators and panellists: talks and panels may be recorded and published; the details are agreed in the speaker arrangement before the Event.
7. Sharing with sponsors, exhibitors and partners
Our Events are made possible by sponsors and partners. We may share the delegate list (name, job title and company) with sponsors and partners of the specific Event you attend. You may object to this at registration or at any time afterwards.
8. Other recipients of personal data
We use service providers who process personal data on our behalf under data processing agreements pursuant to Art. 28 GDPR:Ticket Tailor (Zimma Ltd, UK) — registration and ticketing;Webflow, Inc. (USA) — Website hosting;Google Ireland Ltd / Google LLC — Google Analytics and Google Tag Manager (subject to your cookie consent);e-mail and CRM service providers [MailChimp, Hubspot];photographers, videographers and event production suppliers;accounting, tax and legal advisors;Event venues, where necessary for access and security.Stripe and Event sponsors/partners receive data as independent controllers as described in Sections 5 and 7. We may also disclose personal data to public authorities where required by law.
9. Transfers outside the European Economic Area
Some of our providers process personal data outside the EEA. Transfers to the United Kingdom (Ticket Tailor) are covered by the European Commission’s adequacy decision. Transfers to the United States (e.g. Google, Webflow, Stripe, Inc.) rely on the EU–U.S. Data Privacy Framework where the provider is certified, or on the European Commission’s Standard Contractual Clauses together with supplementary measures. You may request a copy of the relevant safeguards using the contact details in Section 1.
10. How long we keep your dataContract and registration data:
for the duration of the contractual relationship and thereafter until expiry of the applicable limitation periods for legal claims.
Accounting and tax records: ten (10) years, as required by Slovak accounting legislation.
Marketing data: until you object or withdraw consent, and no longer than our legitimate interest lasts
Event photographs and recordings: for as long as they remain relevant for documenting and promoting our Events
Cookie data: according to the lifetimes stated in the cookie banner.
11. Your rightsUnder the GDPR and the Data Protection Act you have the right:to be informed about the processing and its source, and to access your personal data and receive a copy (Art. 15);to rectification of inaccurate or incomplete data (Art. 16);to erasure, where the legal conditions are met (Art. 17);to restriction of processing (Art. 18);to data portability (Art. 20);to object to processing based on legitimate interest, including direct marketing and profiling related to it — an objection to direct marketing is always honoured (Art. 21);to withdraw consent at any time, with effect for the future (Art. 7(3));to lodge a complaint with the Office for Personal Data Protection of the Slovak Republic (Úrad na ochranu osobných údajov SR), Hraničná 4826/12, 820 07 Bratislava, phone +421 2 3231 3220, www.dataprotection.gov.sk.If you lack full legal capacity, your rights may be exercised by your legal representative; the rights of a deceased person may be exercised by a close relative.
12. CookiesThe Website uses cookies and similar technologies in accordance with Section 109(8) of Act No. 452/2021 Coll. on Electronic Communications. Apart from cookies strictly necessary for the functioning of the Website, we store cookies or access them on your device only with your prior consent, which you give, change or withdraw at any time via the cookie banner (“Details” section); the banner can be reopened using the button in the lower corner of the Website.
Necessary cookies — required for the basic operation of the Website; no consent needed.
Preference cookies — remember your choices, such as preferred language.
Analytics cookies — help us understand how visitors use the Website (we use Google Analytics via Google Tag Manager; statistics are aggregated).
Marketing cookies — enable personalised marketing content and relevant advertising.Rejecting some categories of cookies may limit certain functions of the Website.
13. Automated decision-making
We do not use automated decision-making, including profiling, that would produce legal effects concerning you or similarly significantly affect you.
14. Exercising your rights and contacting us
You can exercise your rights by e-mail to operations@ubiqevents.com, by post to our registered office, or in person. In case of doubt about your identity, we may ask for additional verification. We will respond without undue delay and at the latest within one month of receiving your request (extendable by two further months for complex requests, of which we would inform you).
15. Changes to this Privacy PolicyWe may update this Privacy Policy from time to time. The current version, with the date of the last update, is always published on the Website. Material changes affecting registered Event attendees will be communicated by e-mail.
